Invigilate tests and examinations
Overview
Who is this unit for?
This unit is for those who invigilate external and internal tests and examinations, including module tests, practical and oral examinations, under formal conditions.
What is this unit about?
This unit is about running tests and examinations in the presence of the candidates. It includes preparing the examination room and resources, bringing candidates into the room, and running the test or examination session according to the centre's procedures. It also covers dealing with specific situations such as access arrangements, emergencies and suspicion of malpractice.
This unit contains two elements:
1. Prepare to run tests and examinations
2. Implement and maintain invigilation requirements
Performance criteria
You must be able to:
Prepare to run tests and examinations
P1 ensure that the room meets the requirements for the conduct of tests or examinations
P2 obtain and/or confirm that supplies of authorised stationery and materials are available in the examination room, including the correct test or examination papers
P3 identify and comply with any specific requirements for the test or examination and/or the candidates involved
P4 ensure at all times the safe custody of question papers and other test or examination materials
P5 check and confirm the health and safety arrangements for the examination room
P6 check that any emergency communication system is available and functioning
P7 have the examination room ready to admit candidates at the scheduled time
P8 follow the centre's procedure for admitting candidates into the room and for checking the identity of the candidates
P9 ensure that no inadmissible equipment or materials are brought into the examination room
P10 confirm candidates are seated according to the seating plan
P11 ensure that candidates have the correct papers and materials
Implement and maintain invigilation requirements
P12 ensure that all rules and regulations relating to the conduct of tests and examinations are strictly applied and followed
P13 issue clear and unambiguous instructions to candidates at the start of the test or examination
P14 complete the attendance register in accordance with the centre's requirements
P15 follow the centre's procedures for dealing with:
P15.1 any queries from candidates
P15.2 any disruptive behaviour or irregular conduct
P15.3 candidates who want or need to leave the examination room during the test or examination
P15.4 any health, safety or security emergencies
P16 refer any issues or problems outside of your responsibility or competence to deal with to the appropriate person
P17 follow the centre's procedures for ending tests and examinations, collecting papers and allowing candidates to leave the examination room
P18 complete test and examination records in accordance with the centre's procedures
Knowledge and Understanding
You need to know and understand:
K1 the centre's tests and examinations policy
K2 procedures and regulations for the conduct of external examinations and any inspection procedures related to this
K3 your own role in the test and examination process and how this relates to the role of others including the examinations officer, other invigilators and subject teachers
K4 the role of special educational needs staff and/or others in handling access arrangements
K5 what sorts of access arrangements may be required and the implications for invigilation of tests and examinations
K6 the correct procedures for setting up an examination room
K7 what stationery and equipment is authorised for use during tests and examinations and your responsibility for arranging supplies
K8 the health and safety arrangements for the examination room, e.g. location of fire extinguishers and emergency exits
K9 any emergency communication system used by the school and how to use this
K10 what equipment and materials are not allowed to be brought into the examination room and how to ensure these are not brought in
K11 the procedure for dealing with candidates who are not on the test or examination attendance list
K12 the procedure for dealing with candidates who arrive late for a test or examination
K13 how to complete an attendance register including specific requirements for candidates who are withdrawn from the test or examination, not on the register, late or absent
K14 your responsibilities and procedures for dealing with:
K14.1 queries from candidates
K14.2 any disruptive behaviour
K14.3 any actual or suspected malpractice
K14.4 candidates who wish or need to leave the examination room during a test or examination
K14.5 any health, safety or security emergencies
K15 the importance of working within the boundaries of your role and competence and when you should refer to others
K16 the centre's behaviour management policy and how this applies to tests and examinations
K17 where to seek medical assistance in an emergency
K18 the arrangements for escorting candidates who need to leave the examination room during a test or examination
K19 the arrangements for the emergency evacuation of the examination room
K20 how to end tests and examinations when:
K20.1 all candidates are due to finish their test or examination at the same time
K20.2 some candidates are still engaged in a test or examination
K21 why a candidate may need to be supervised between tests and examinations and your role and responsibilities in relation to this
K22 the test and examination records that you need to complete and how to do this
Scope/range
Scope Performance
Scope Knowledge
Values
Behaviours
Skills
Glossary
Access arrangements
the arrangements made by the centre and agreed by the awarding body, if
appropriate, for candidates with additional needs, e.g. reading assistance,
scribe, sign interpreter
Examination room
the place where the test or examination takes place
Invigilate
conduct a test or examination session in the presence of candidates
Requirements for the conduct of tests and examinations the required number and positioning of desks/workstations, display of notices, seating plan, clock, centre number, instructions for candidates and attendance register. The requirements for the conduct of tests and examinations would also include consideration of health and safety arrangements and environmental conditions such as heating, lighting, ventilation and the level of outside noise
Specific requirements
additional requirements in relation to further guidance, erratum notices, supervision of individual candidates between tests or examinations, and access arrangements