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Procure external services or supplies in the creative industries

URN: SKSCMGS6
Business Sectors (Suites): Creative Media Generic Skills
Developed by: ScreenSkills
Approved: 2024

Overview

This standard is about selecting suppliers for external services or supplies, negotiating terms and managing outsourced services or supplies.

This standard could be used in all roles in the screen industries and also applies to wider creative industry roles for example theatre, live events, cultural heritage and design occupations.

Performance criteria

You must be able to:

  1. confirm the brief for the work to be procured
  2. brief suppliers about requirements and constraints
  3. select suppliers to meet requirements
  4. check and confirm that services or supplies meet your requirements
  5. make procurement decisions following organisational protocols
  6. reach agreement with suppliers about what will be delivered by them and on what terms
  7. create contracts to confirm the agreements using break clauses if required
  8. communicate with suppliers
  9. confirm and agree performance monitoring arrangements with suppliers
  10. identify and record the reasons for any issues in meeting requirements
  11. agree any alterations with suppliers and inform them of the implications
  12. arrange for payment to be made in line with agreed timescales and performance and record the reasons for any payment that differs from the original agreement
  13. record and resolve issues and take action to stop them reoccurring in the future, seeking legal advice where necessary

Knowledge and Understanding

You need to know and understand:

  1. the brief, budget and schedule for the work
  2. the organisational protocols and procedures when procuring external services or supplies
  3. the key stages of a tendering process and how to manage it
  4. how to minimise the disruption to client and agency business that procurement may cause
  5. how to define scoring criteria for supplier selection
  6. how estimates and tenders can be broken down to enable comparison
  7. parameters for key variables, potential concessions or trade-offs that could be negotiated when procuring services or supplies
  8. how contracts are structured, and payments will be made
  9. how to agree standards of performance in service or supply
  10. how to get advice about seeking redress for unsatisfactory performance, including taking legal action
  11. the systems for recording variations in performance and agreed corrective actions
  12. the legal requirements related to working with suppliers including the need for Non-disclosure agreements (NDA’s)
  13. contingency planning related to the procured work
  14. the importance of liability insurance
  15. communication methods

Scope/range

Scope Performance

Scope Knowledge

Values

Behaviours

Skills

Glossary

Links To Other NOS

External Links

Version Number

3

Indicative Review Date

2027

Validity

Current

Status

Original

Originating Organisation

ScreenSkills

Original URN

SKSGS6

Relevant Occupations

Arts, Media and Publishing, Crafts, Creative Arts and Design, Design Associate Professionals, Marketing Associate Professionals, Media and Communication, Media Associate Professionals, Performing Arts, Technical Services and Distribution (Film & TV), Post Production Professionals, Sound Production Professionals (Film & TV), Animation Professionals, Physical Special Effects Professionals, Technical support roles for Sound Recording and Music Technology , Digital Marketing Occupations, Interactive Media Professionals, Games Professionals

SOC Code

Keywords

services; supplies; suppliers; procurement; requirements; contingencies; agreed timescales; Non- disclosure agreements (NDAs); liability insurance;