Develop a compliance reference guide for your freight transport operation to support the requirements of the operator’s licence
Overview
This standard is about developing a compliance reference guide for your freight transport operation to support the requirements of the operator's licence. The guide will be an integral part of your organisation's compliance policy. It may take the form of a handbook but it could be available as an online resource.
You will be responsible for establishing the compliance reference guide, identifying the regulations to be included and explaining the roles and responsibilities for complying with procedures. You must also make sure that colleagues within your organisation know how to access the compliance reference guide.
This standard is for the Operator, who is the licence holder, and the internal or external Transport Manager, who is held responsible for the operator's licence compliance.
Performance criteria
You must be able to:
P1 establish the purpose and scope of the compliance reference guide to support the requirements of the operator’s licence for your freight transport operation
P2 determine who will contribute to the content of the compliance reference guide and confirm that they understand their required contribution
P3 identify the relevant operating systems and procedures in place in your freight transport operation and cross-reference them to the operator licence requirements
P4 identify the compliance requirements for your organisation to be included in the compliance reference guide, including undertakings
P5 develop the compliance reference guide to support the requirements of the operator’s licence
P6 review and agree the contents of the completed compliance reference guide with relevant stakeholders
P7 review and confirm that the compliance reference guide is updated and that relevant legal and regulatory changes are incorporated into operating systems and procedures
P8 promote and disseminate the compliance reference guide within your organisation to relevant colleagues
Knowledge and Understanding
You need to know and understand:
K1 the scope of the compliance reference guide to support the requirements of the operator’s licence guide for your freight transport operation
K2 the relevant regulations to be included in the compliance reference guide to support the requirements of the operator’s licence
K3 the importance of including in the compliance reference guide an up-to-date list of relevant sources of information and guidance
K4 why it is important to specify the monitoring methods for compliance with operator’s licence requirements used by the organisation
K5 how to identify and communicate the roles and responsibilities of colleagues in regard to compliance with operator’s licence requirements for freight operations
K6 how to develop a compliance reference guide to support the requirements of the operator's licence for your freight transport operation
K7 the importance of reviewing and updating the compliance reference guide, how to undertake reviews, and when to do so
K8 the importance of making the compliance reference guide available and accessible to colleagues within your organisation
K9 the relevant regulatory requirements applicable to your freight transport operation
Scope/range
Scope Performance
Scope Knowledge
Values
Behaviours
Skills
Glossary
Undertakings
The specific undertakings that have been signed and agreed to when being granted an operator's licence e.g. driver’s hours, driver licence checks, working time regulations, tachograph procedures, operator compliance (audit system), road worthiness, vehicle defects and rectification, maintenance of training records, financial records, legal documents, Driver Certificate of Professional Competence (DCPC) and OCRS scoring, suitability of operating centre, cleaning facilities and safe systems of work