Specify production document requirements and ensure the control and maintenance of project information
Overview
This standard is about specifying production document requirements, monitoring and controlling the preparation of prescriptive specifications and controlling and maintaining project information in accordance with current organisational requirements which are equal to or exceed current statutory and legislative requirements
This standard is for people working in the occupational area of construction contracting operations management and can be used by operatives, supervisors and managers
Performance criteria
You must be able to:
Specify production document requirements P1 select controlling requirements for the project information and document programme which are suitable for the project stages and the resources available P2 specify the purpose and scope of information and documentation and the controlling requirements they need to meet and who will produce the documents P3 develop a production programme, which meets agreed controlling requirements, to produce all the required information and documentation in a feasible sequence of production P4 ensure sufficient resources and realistic individual targets are present to complete the information and documentation which meet the agreed document production programme P5 ensure that registers, records and systems for monitoring and controlling the production of information and documentation which maintain project compliance are implemented P6 ensure that individual production instructions are specified which are accurate, clear and complete P7 identify criteria for the evaluation of the project information and documentation, agree the criteria with decision makers and ensure they are circulated to the document production team P8 develop and agree systems for checking, approving and integrating information and documentation P9 develop and agree procedures, which are appropriate to the requirements of the project and the contract conditions, for dealing with discrepancies, inconsistencies, delays and revisions to project information and documentation
P10 develop arrangements for reporting progress against the production programme
P11 ensure that procedures are in place to deal with production information and documentation issues
Monitor and control the preparation of prescriptive specifications P12 ensure that the type of specification document is suitable for the purpose and the project stage P13 ensure that the specification is consistent with the current designs and related documents, the source information is valid and separate documents do not include duplicate and contradictory information P14 confirm technical clauses from standard sources, which define the quality, type and standard of the materials, components and finished work Control and maintain project information P15 confirm with key stakeholders the information required for decision making and asset management throughout the project stages P16 identify and confirm protocols, data formats and standards for information exchange between all relevant project stakeholders that maintains confidentiality P17 confirm the requirements of the stakeholders for controlling and storing information and documentation that maintains confidentiality P18 confirm the status of the information on design parameters and ensure it is passed on to those who need it for project information and document production, indicating any special considerations and limitations on its use P19 ensure that information and documentation are collated when they have been produced P20 identify any discrepancies and inconsistencies in the information and documentation and refer any problems back to the originators for clarification and resolution P21 ensure any discrepancies and inconsistencies between project information, documents and specifications are resolved and agreed amendments circulated P22 ensure up-to-date and accurate information on progress is produced and issued to the people who need the information to meet project requirements P23 ensure that accurate and complete registers, records, information and documentation are maintained in compliance with current regulations
Knowledge and Understanding
You need to know and understand:
Specify production document requirements Performance Criteria 1 K1 how and why to select controlling requirements for the project information and document programme which are suitable for the project stages and the resources available
Performance Criteria 2
K2 how and why to specify the purpose and scope of information and documentation and the controlling requirements they need to meet and who will produce the documents
Performance Criteria 3
K3 how and why to develop a production programme, which meets agreed controlling requirements, to produce all the required information and documentation in a feasible sequence of production
Performance Criteria 4
K4 how and why to ensure sufficient resources and realistic individual targets are present to complete the information and documentation which meet the agreed document production programme
Performance Criteria 5
K5 how and why to ensure that registers, records and systems for monitoring and controlling the production of information and documentation which maintain project compliance are implemented
Performance Criteria 6
K6 how and why to ensure individual production instructions which are specified are accurate, clear and complete
Performance Criteria 7
K7 how and why to identify criteria for the evaluation of the project information and documentation
K8 how and why to agree the criteria for the evaluation of the project information and documentation with decision makers
K9 how to circulate the criteria for the evaluation of the project information and documentation to the production team
Performance Criteria 8
K10 how and why to develop and agree systems for checking, approving and integrating information and documentation
Performance Criteria 9 K11 how and why to develop procedures, which are appropriate to the requirements of the project and the contract conditions, for dealing with discrepancies and inconsistencies, delays and revisions to project information and documentation
Performance Criteria 10 K12 how and why to develop arrangements for reporting progress against the production programme Performance Criteria 11 K13 how to manage information and document production issues Monitor and control the preparation of prescriptive specifications Performance Criteria 12 K14 how and why to ensure that the type of specification document is suitable for the purpose and the project stage Performance Criteria 13 K15 how to ensure that the specification is consistent with the current designs and related documents, the source information is valid and separate documents do not include duplicate and contradictory information K16 how to update the system promptly when the design changes Performance Criteria 14 K17 how and why to confirm technical clauses from standard sources, which define the quality, type and standard of the materials, components and finished work
Control and maintain project information
Performance Criteria 15
K18 how to confirm with key stakeholders the information required for decision making and asset management throughout the project stages Performance Criteria 16 K19 how and why to identify and confirm protocols, data formats and standards for information exchange between all relevant project stakeholders that maintains confidentiality Performance Criteria 17 K20 how to confirm the requirements of the stakeholders for controlling and storing information and documentation that maintains confidentiality Performance Criteria 18 K21 how and why to confirm the status of the information on design parameters K22 how to ensure the status of the information on design parameters is passed on to those who need it for project information and document production, indicating any special considerations and limitations on its use Performance Criteria 19 K23 how and why to ensure that information and documentation are collated when they have been produced Performance Criteria 20 K24 how and why to identify any discrepancies and inconsistencies in the information and documentation and refer any problems back to the originators for clarification and resolution Performance Criteria 21 K25 how and why to ensure any discrepancies and inconsistencies between project information, documents and specifications are resolved and agreed amendments circulated Performance Criteria 22 K26 how and why to ensure up-to-date and accurate information on progress is produced and issued to the people who need the information to meet project requirements Performance Criteria 23 K27 how and why to ensure that accurate and complete registers, records, information and documentation are maintained in compliance with current regulations warranties K28 why it is important to keep accurate and up to date registers, records, information and documentation