Lead meetings and take decisions
Overview
This standard is about organising and leading meetings, facilitating discussion and making decisions in construction contracting operations management in accordance with current organisational requirements which are equal to or exceed current statutory and legislative requirements.
This standard is for people working in the occupational area of construction contracting operations management and can be used by supervisors and managers
Performance criteria
You must be able to:
Lead meetings P1 determine the objectives of the meeting and the stakeholders able to contribute to achieving the objectives P2 plan the meeting content and create the agenda P3 allocate discussion time to agenda items consistent with their importance, urgency and complexity P4 invite identified stakeholders, giving sufficient notice and information to allow them to contribute effectively P5 request ‘Any Other Business’ from invitees in advance to enable preparation and inclusion for discussion P6 distribute the meeting agenda in a timely manner P7 conduct meeting preliminary induction to establish and explain the meeting conduct rules and authority P8 manage the meeting in a way that facilitates discussion, allowing attendees to make valid contributions whilst discouraging digression
P9 present information and provide summaries clearly at appropriate points during the meeting
P10 manage the meeting to best achieve the objectives within the allocated time
P11 ensure that agreed decisions and recommendations fall within the meetings authority P12 create and distribute appropriate records of the meeting decisions and actions to stakeholders P13 seek feedback from attendees to improve the effectiveness of future meetings"
Knowledge and Understanding
You need to know and understand:
Performance Criteria 1 K1 how and why to determine the objectives of the meeting and the stakeholders able to contribute to achieving the objectives
Performance Criteria 2
K2 how and why to plan the meeting content and create the agenda
Performance Criteria 3
K3 how and why to allocate discussion time to agenda items consistent with their importance, urgency and complexity
Performance Criteria 4
K4 how and why to invite identified stakeholders, giving sufficient notice and information to allow them to contribute effectively
Performance Criteria 5
K5 how and why to request ‘Any Other Business’ from invitees in advance to enable preparation and inclusion for discussion
Performance Criteria 6
K6 how and why to distribute the meeting agenda in a timely manner
Performance Criteria 7
K7 how and why to conduct meeting preliminary induction to establish and explain the meeting conduct rules and authority
Performance Criteria 8
K8 how and why to manage the meeting in a way that facilitates discussion, allowing attendees to make valid contributions whilst discouraging digressions
Performance Criteria 9
K9 how and why to present information and provide summaries clearly at appropriate points during the meeting
Performance Criteria 10
K10 how and why to manage the meeting to best achieve the objectives within the allocated time
Performance Criteria 11
K11 how and why to ensure that agreed decisions and recommendations fall within the meetings authority
Performance Criteria 12
K12 how and why to create and distribute appropriate records of the meeting decisions and actions to stakeholders
Performance Criteria 13
K13 how and why to seek feedback from attendees to improve the effectiveness of future meetings